Administrative Assistant - Victoria, BC (Part-Time)

Location CA-BC-Victoria
ID 2024-1502
Category
Administration
Position Type
Regular Part-Time
Remote
No
Min Pay Range
CAD $20.00/Hr.
Max Pay Range
CAD $25.00/Hr.

Overview

Fast Enterprises is a provider of essential software and services for citizens and government. In 1998, we changed the way government revenue agencies support their business with the introduction of GenTax®. We have expanded beyond Tax and now also perform implementations for Motor Vehicle, Driver License, Unemployment Insurance, and Child Support Engagement agencies.

Your FAST career has a meaningful and lasting social impact

As an Administrative Assistant, you will work part-time, in-office performing a variety of administrative tasks and activities in support of our project team located in Victoria, British Columbia. The ideal candidate will have corporate office administration experience and thrive in a fast-paced environment.

Responsibilities

Please see job responsibilities broken out by category below. 

 

General 

  • Assist and provide support for all office employees and make sure they have everything they need to do their jobs efficiently; 
  • Provide additional support to team members as needed (e.g., miscellaneous tasks such as assisting with testing/training materials, printing/collating documents etc.);
  • Act as the main contact for all vendors and payments (e.g., coffee, breakfast, etc.); 
  • Assist with relocation of new hires (e.g., provide housing suggestions, work on residency permits, etc.).
  •  
 

Office 

  • Order and maintain office supplies; 
  • Coordinate office health and safety committee and ensure that proper health and safety supplies are stocked;
  • Ensure first aid kit is available as well as miscellaneous supplies; 
  • Stock items and maintain general cleanliness in common spaces throughout the office (e.g., break room(s); training room, etc.);
  • Maintain office phone list; 
  • Prepare for meetings (i.e., set-up snacks for any special meetings); 
  • Organize and pick up Friday breakfast. 
 

Mail 

  • Handle general mail pick up & drop off; 
  • Prepare FedEx shipments and arrange for pick up or drop off, including maintaining the FedEx mailing materials on site. 

Special Events and Activities 

  • Coordinate and facilitate social outings and lunches as needed.  For many events, this would include showing up prior to the event to ensure everything is ready, provide adequate directions for team members, organization of accommodations for special dietary restrictions, etc. 
  • Coordinate community service/volunteer opportunities. 

Qualifications

  • Completed bachelor’s degree in business/public administration, finance/accounting, management, education, social science, or other field related to office management and administration. 
    • Equivalent experience or current college students will also be accepted in place of the required degree.
  • Strong organizational skills 
  • Excellent written and verbal communication 
  • Ability to multi-task 

Want More Information?

FAST is an equal opportunity employer. 

Voluntary Self-Identification Information is requested for U.S. applicants during the application process.  

Salary to be determined by the education, experience, knowledge, skills, abilities, and location of the applicant.

 

Fast Enterprises is committed to the full inclusion of all qualified individuals. As part of this commitment, Fast Enterprises will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact FastCareers@fastenterprises.com

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Pay Range

CAD $20.00 - CAD $25.00 /Hr.

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