Administrative Assistant - Boise, ID (Part-Time)

Location US-ID-Boise
ID 2024-1488
Category
Administration
Position Type
Regular Part-Time
Remote
No

Overview

Fast Enterprises is a provider of essential software and services for citizens and government. In 1998, we changed the way government revenue agencies support their business with the introduction of GenTax®. We have expanded beyond Tax and now also perform implementations for Motor Vehicle, Driver License, Unemployment Insurance, and Child Support Engagement agencies.

Your FAST career has a meaningful and lasting social impact

As an Administrative Assistant, you will work part-time, in-office performing a variety of administrative tasks and activities in support of our project team located in Boise, Idaho. The ideal candidate will have corporate office administration experience and thrive in a fast-paced environment.

Responsibilities

Please see job responsibilities broken out by category below. 

 

General 

  • Assist and provide support for all office employees to ensure they have the necessary resources and supplies to fulfill their roles effectively.

  • Assist and provide support to the FAST Project Manager for administrative and other project-related tasks. This may include scheduling meetings, taking meeting notes, compiling meeting minutes, etc.

  • Provide additional support to team members as needed. This may include completing miscellaneous tasks such as developing testing/training materials, printing/collating project documents, etc.

  • Act as the main contact for vendors. Manage vendor relationships by completing payments in a timely manner, coordinating event logistics, and communicating any event changes.

  • Assist with new hires' relocation by providing housing suggestions, assisting with residency permits, granting access requests, and onboarding based on project guidelines and procedures.

Office 

  • Regularly monitor inventory and order supplies for the office accordingly.

  • Organize office supplies/items and maintain general cleanliness in common spaces throughout the office. This may include the break room, training spaces, meeting rooms, etc.

  • Maintain and update the office phone list.

  • Prepare for meetings by ensuring adequate seating is available, the technology needed is working properly, and beverages/food are available if applicable.

 

Mail 

  • Handle general mail pick up and drop off by ensuring labels are prepared correctly.

  • Prepare FedEx shipments and arrange for pick up or drop off, including maintaining the FedEx mailing materials on site.

Special Events and Activities 

  • Coordinate and facilitate social outings and lunches as needed. This may include providing accurate directions to team members if the event is off-site, offering accommodations for special dietary restrictions, and preparing the event space.

  • Coordinate community service and volunteer opportunities and communicate said opportunities to the project site members.

Qualifications

  • Completed bachelor’s degree or students currently pursuing a bachelor's degree in business/public administration, finance/accounting, management, education, social science, or other field related to office management and administration.
    • Equivalent experience will be accepted in place of the required degree.

  • Proficiency in Microsoft Office products, including Word, Excel, and PowerPoint.

  • Strong organizational skills.

  • Excellent written and verbal communication skills.

Want More Information?

FAST is an equal opportunity employer. 

Voluntary Self-Identification Information is requested for U.S. applicants during the application process.  

Salary to be determined by the education, experience, knowledge, skills, abilities, and location of the applicant.

 

Fast Enterprises is committed to the full inclusion of all qualified individuals. As part of this commitment, Fast Enterprises will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact FastCareers@fastenterprises.com

 

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