Administrative Assistant- Augusta, ME

Congratulations on exploring your career opportunities with FAST and taking the first step to becoming a FASTie! A FASTie? Yes, a FASTie.

FAST-ie \’faeste\ noun 

1. an energetic, intelligent, enthusiastic person who works at Fast Enterprises. 2. a person dedicated to modernizing government technology to better serve the general public. 3. someone who is open to adventure and wants to experience new places around the world. 4. someone who enjoys collaboration with clients and camaraderie with teammates while solving business and technology problems.

If the description below speaks to you, take 5 minutes (seriously, only 5 minutes) to apply! 

Fast Enterprises is a provider of essential software and services for citizens and government. In 1998, we changed the way government revenue agencies support their business with the introduction of GenTax®. We have expanded beyond Tax and now also perform implementations for Motor Vehicle, Driver License, Unemployment Insurance, and Child Support Engagement agencies.

Your FAST career has a meaningful and lasting social impact. 

The full-time Administrative Assistant will perform a variety of administrative tasks and activities in support of our project team located in Augusta, ME. We are looking for someone currently located in Augusta.  

Please see job responsibilities by category below.

General

• Assist and provide support to all office employees to ensure they have the resources and materials necessary to complete their jobs effectively.
• Assist and provide support to the FAST Project Manager for administrative and other project-related tasks, which may include scheduling meetings, taking meeting notes, compiling meeting minutes, etc.
• Provide additional support to team members as needed, such as assisting with testing/training materials, printing/collating documents etc.
• Act as the main contact for all vendors, including providing payment information.
• Assist with new hire relocation. This may include providing housing suggestions, residency permit assistance, processing access requests, general project onboarding, etc.

Office

• Order and maintain office supplies for site staff.
• Stock items and maintain general cleanliness in common spaces throughout the office (e.g., break rooms, training rooms, meeting rooms, etc.).
• Answer the office phone in a professional manner and direct phone calls appropriately.
• Prepare for meetings by ensuring space is clean, snacks and/or coffee are provided, and technology necessary for the meeting is available.

Mail

• Handle general mail pick up and drop off.
• Prepare FedEx shipments and arrange for pick up or drop off, including maintaining the FedEx mailing materials on site.

Special Events and Activities

• Coordinate and facilitate social outings and lunches as needed. For many events, this would include showing up prior to the event to ensure everything is ready, provide adequate directions for team members, organization of accommodations for special dietary restrictions, etc.
• Coordinate community service/volunteer opportunities.

• Completed bachelor’s degree in business/public administration, finance/accounting, management, education, social science, or other field related to office management and administration
  • Equivalent experience will be accepted in place of the required degree 
• Proficiency in Microsoft Office products
• Strong organizational skills
• Excellent written and verbal communication skills
• Ability to multi-task effectively

• Throughout your career, you will be rewarded through our merit-based pay structure, 401(k) matching program, and annual bonus account.
• Our exceptional benefits package includes coverage for FASTies and their families. Health, dental, and vision insurance are 100% employer-paid, providing the peace of mind of top coverage without financial burden.
• Every four years, you will be eligible for our sabbatical program, known as the FAST Pause. This program provides you with a month of paid leave to pursue your passions and recharge in any way you would like.
• We provide paid parental leave.
• We provide paid holidays, as well as vacation and sick time.
• Our gift matching program matches annual volunteer hours or monetary donations.
• Team-building activities are offered throughout the year.
• Make a difference by driving meaningful and positive change in government agencies.

• YFAST
• Our Clients
• Our Solutions

FAST is an equal opportunity employer. 

Voluntary Self-Identification Information is requested for U.S. applicants during the application process.  

Salary to be determined by the education, experience, knowledge, skills, abilities, and location of the applicant.