Administrative Assistant- Carson City, NV

Location US-NV-Carson City
ID 2023-1399
Category
Administration
Position Type
Regular Full-Time
Remote
No

Overview

Congratulations on exploring your career opportunities with FAST and taking the first step to becoming a FASTie! A FASTie? Yes, a FASTie.

 

FAST-ie \’faeste\ noun 

 

1. an energetic, intelligent, enthusiastic person who works at Fast Enterprises. 2. a person dedicated to modernizing government technology to better serve the general public. 3. someone who is open to adventure and wants to experience new places around the world. 4. someone who enjoys collaboration with clients and camaraderie with teammates while solving business and technology problems.

 

If the description below speaks to you, take 5 minutes (seriously, only 5 minutes) to apply! 

FAST Introduction

Fast Enterprises is a provider of essential software and services for citizens and government. In 1998, we changed the way government revenue agencies support their business with the introduction of GenTax®. We have expanded beyond Tax and now also perform implementations for Motor Vehicle, Driver License, Unemployment Insurance, and Child Support Engagement agencies.

Your FAST career has a meaningful and lasting social impact

Responsibilities

The full-time Administrative Assistant will perform a variety of administrative tasks and activities in support of our project team located in Carson City, NV. We are looking for someone currently located in Carson City.  

Please see job responsibilities broken out by category below. 

 

General 

  • Assist and provide support for all office employees and make sure they have everything they need to do their jobs efficiently. 
  • Provide additional support to team members as needed (e.g., miscellaneous tasks such as assisting with testing/training materials, printing/collating documents etc.).
  • Act as the main contact for all vendors and payments (e.g., coffee, breakfast, etc.).
  • Assist with relocation of new hires (e.g., provide housing suggestions, work on residency permits, etc.).

Office 

  • Order and maintain office supplies
  • Ensure first aid kit is available as well as miscellaneous supplies
  • Stock items and maintain general cleanliness in common spaces throughout the office (e.g., break room(s); training room, etc.)
  • Maintain office phone list
  • Prepare for meetings (i.e., set-up snacks for any special meetings)
  • Organize and pick up Friday breakfast

Mail 

  • Handle general mail pick up & drop off
  • Prepare FedEx shipments and arrange for pick up or drop off, including maintaining the FedEx mailing materials on site

Special Events and Activities 

  • Coordinate and facilitate social outings and lunches as needed.  For many events, this would include showing up prior to the event to ensure everything is ready, provide adequate directions for team members, organization of accommodations for special dietary restrictions, etc. 
  • Coordinate community service/volunteer opportunities. 

Qualifications

Employment Requirements: 

  • Completed bachelor’s degree in business/public administration, finance/accounting, management, education, social science, or other field related to office management and administration
  • Equivalent experience will be accepted in place of the required degree 
  • Microsoft Office
  • Strong organizational skills
  • Excellent written and verbal communication
  • Ability to multi-task

 

FAST Benefits

  • Throughout your career, you will be rewarded through our merit-based pay structure, 401(k) matching program, and annual bonus account.
  • Our exceptional benefits package includes coverage for FASTies and their families. Health, dental, and vision insurance are 100% employer-paid, providing the peace of mind of top coverage without financial burden.
  • Every four years, you will be eligible for our sabbatical program, known as the FAST Pause. This program provides you with a month of paid leave to pursue your passions and recharge in any way you would like.
  • We provide paid parental leave.
  • We provide paid holidays, as well as vacation and sick time.
  • Our gift matching program matches annual volunteer hours or monetary donations.
  • Team-building activities are offered throughout the year.
  • Make a difference by driving meaningful and positive change in government agencies.

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FAST is an equal opportunity employer. 

Voluntary Self-Identification Information is requested for U.S. applicants during the application process.  

Salary to be determined by the education, experience, knowledge, skills, abilities, and location of the applicant.